What I Do as Your Retreat Companion

As your retreat companion, I support the practical organisation and smooth running of your retreat, from the first idea to the final goodbye.

Before the Retreat

• You share your retreat vision and intention with me

• We talk it through together and explore what truly fits you, your work and your audience

• I help you clarify the focus, timing and overall setup of your retreat

• I share practical insights and tips based on my experience with retreats and immersions

• Together, we shape your idea into a realistic, well-aligned retreat concept

From there, I take care of translating that concept into a concrete and organised setup:

• Researching and selecting suitable retreat locations that align with your work, group and budget, using trusted connections worldwide
• Presenting you with carefully selected location options that fit your vision and practical needs
• Coordinating communication with the chosen location throughout the preparation phase
• Coordinating the practical setup around accommodation, room allocation and on-site logistics
• Aligning meal options and dietary requirements with the location
• Organising and holding the arrival flow for participants on site
• Sharing clear guidance around transportation options and practical arrival information

I also support the online and administrative setup:

• Guiding you in setting up a clear and professional landing page for your retreat

• Sharing guidance around booking and payment structures, tools and practical setup

• Reviewing your practical communication and information flow for participants

• Advising on automated emails and clear participant communication

• Sharing the retreat as a supported project within my network and newsletter of people interested in retreats, with a direct link to the organiser

During the Retreat

During the retreat, I am present as the central practical point of contact, so you don’t have to step out of your role.

• Personally welcoming participants on arrival

• Showing them the location and guiding them to their rooms

• Coordinating on-site communication with the venue and staff

• Holding the practical timing and day to day flow of the program

• Coordinating meals, breaks and room usage

• Being the practical point of contact for participants and the location

• Handling and resolving practical issues as they arise

From A to Z

My role is to hold the practical side of your retreat from start to finish.

You focus on your content and your participants.
I support the structure, coordination and practical flow behind the scenes.

This creates a calm, well-organised and well-held retreat experience for everyone involved.

Role & Responsibility
Behind the Retreat provides practical and operational support to retreat organisers.
The retreat organiser remains the organiser of the retreat and the contract party for participants.
Bookings and payments are processed by the organiser, with guidance and support from Behind the Retreat throughout the setup.